How do I add my new email signature to Outlook?

HubSpot's Email Signature Generator is perfectly compatible with creating Outlook Mail signatures. To create a signature in Outlook for Windows and Mac:

1. Log in to your Outlook account and select the Home Tab > New Email

2. Click the Message tab

3. In the Include group section, select Signature > Signatures

4. In the Choose Default Signature section, select the account you would like to associate with the signature from the email account dropdown

5. In the Select Signature to Edit section, click the New button and name your signature

6. In the Edit Signature section, paste in your HubSpot generated signature and select OK

How do I create a signature for Outlook on the web and Outlook.com?

To set up an email signature for the online versions of Outlook:

1. Log in to Outlook on the web and click on the cog in the top-right corner

2. Select View all Outlook settings at the bottom of the column

3. Navigate to Email > Compose and Reply

4. Name your signature in the Edit Signature name field

5. Paste your signature for Outlook in the Edit Signature section

6. Select Save

 

Why doesn't my signature work in Outlook?

When copying and pasting email signatures into Microsoft Outlook, certain formatting may not display correctly if your paste settings are not configured properly. To ensure signatures render with all styles intact, we recommend the following:

For Outlook Desktop (Windows):

1. In an email message, click File > Options > Mail > Editor Options > Advanced

2. Scroll to the Cut, copy, and paste section

3. Set "Pasting from other programs" to "Keep Source Formatting"

4. Click OK to save changes

5. Restart Outlook for changes to take effect

Note: These instructions apply to Outlook 2016 and later on Windows. For other versions or platforms, please refer to Microsoft's official Outlook documentation or contact Microsoft support for guidance.

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